Sponsored
Projects Office Roles & Responsibilities Proposal Review and Submission Sponsored Projects requires proposals
to be submitted at least three
(3) full working days in advance
of the submission deadline in order
to allow for a thorough review.
We ask that responses to requests
for proposals (“RFPs”)
are submitted seven (7) working
days prior to the submission deadline,
since RFPs frequently require the
campus to take exception to proposed
award terms at the time of submission
(including terms that may injure
the research effort). Our review serves two goals. Not
surprisingly, as the Regents’ representative,
Sponsored Projects is responsible
for assuring that UC policies and
campus procedures are followed.
To increase the proposal’s
chance of success, Sponsored Projects
also reviews the proposal to confirm
the proposal guidelines are followed – as
time will allow, everything from
font size to required sections
or content will be checked to minimize
the chance that a campus proposal
is returned unread due to a correctable
oversight. Award Negotiation and Acceptance Once a proposal is selected for
funding, Sponsored Projects will
review the resulting award document
to assure that there are no terms
that would either violate UC policies
or hamper the researcher’s
ability to carry out the project.
Potentially problematic terms include
those that may affect academic
freedom, equal access to education,
or open publication, or may impose
unreasonable or burdensome administrative
requirements, such as unusually
frequent or voluminous reporting
requirements. If the award contains
problematic terms, Sponsored Projects
will try to negotiate with the
sponsor to remove them, working
with the principal investigator
and the administrating department. Once the award terms are acceptable,
Sponsored Projects confirms that
all compliance issues are cleared
(such as animal use or conflict
of interest) and if so, will accept
the award on behalf of the Regents.
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