Account Set-Up

Many federal agencies use Electronic Research Administration (ERA) systems for grant submission and award administration. The National Science Foundation (NSF) uses Research.gov, the National Institutes of Health (NIH) uses the eRA Commons, and most other federal agencies use Grants.gov. Please see the links below for information on creating user accounts for these systems and on using these systems at UCSB.

Account Set-Up

Sponsor ERA Systems Information and Guidance

Additional Resources and Special Information

NIH: Follow this link for NIH updates and policy notices - NIH Policy Notices

Proposal eRA Submission Systems Matrix

Below is the list of sponsors and the systems that should be used to submit proposals.

Sponsor	Proposal submission system	notes
National Science Foundation (NSF)	Research.gov Grants.gov via Cayuse	All proposals should be submitted in Research.gov In the event Research.gov is down, Cayuse should be used to submit NSF proposals.
National Institutes of Health (NIH)	Grants.gov via Cayuse ASSIST	SPO uses Cayuse as our SSO system that submits directly to Grants.gov. this will be used for a MAJORITY of NIH proposals. NIH ASSIST is recommend for all multi-component projects being submitted to NIH. Please contact your SPO team to verify this is the proper submission system.
National Aeronautics and Space Administration (NASA)	NSPIRES	All NASA proposal should be submitted through NSPIRES.
Department of Defense (DOD)	Grants.gov via Cayuse	SPO uses Cayuse as our SSO system that submits directly to Grants.gov. This will be used for all DOD proposals.
Department of Energy (DOE)	ARPA-E Exchange EERE - Exchange Grants.gov via Cayuse PAMS	DOE proposals submitted to ARPA-E and EERE solicitations are required to be submitted through eXCHANGE by the PI. All other DOE proposals will be submitted through Cayuse, our SSO system that submits directly to Grants.gov. Some DOE Pre-Proposals may require submission through PAMS. Please read the solicitation closely to look out for these circumstances.

Notice: Starting 10/1/20 - Option for NSF proposals to be submitted via Research.gov

The NSF is taking steps to incrementally move the proposal preparation and submission for all proposals from Fastlane to Research.gov. To get UCSB ready for this transition, on October 1st, 2020, all UCSB faculty will be able to submit NSF proposals via Research.gov in addition to Fastlane. For more information on the new procedures, please see our NSF Information webpage.

Notice: NIH Forms Update

Notification Forms-F Application Packages for all applications on or after may 25, 2020

Effective for receipt dates on or after Mary 25, 2020 applicant must use FORMS-F application packages - see NOT-OD-20-026. This change will apply to all funding opportunity announcements (FOAs) and all application types (new, resubmission, renewal, revision). Applications submitted using the wrong forms will automatically be withdrawn by the NIH Center for Scientific Review of Division of Receipt and Referral and will not be reviewed. Application guides for FORMS-F application packages will be posted on the How to Apply ? Application Guide Page.

Notice: Validation Error on HSCTI Form Title (Cayuse 424)

(1/24/2018) Please see the following attachment for guidance from Cayuse on a new validation error that is being received and detailed instructions on how to correct it. Follow this link: CG-Link notice.

Notice: New Link for ORCID in Personal Profile

(1/5/2018) ORCID ID (Open Researcher and Contributor ID), a personal digital identifier that distinguishes every researcher, is used by NIH and Grants.gov to relate publications to grants. In a release yesterday, a new link to access ORCID.org was added to the Personal Profile section of eRA Commons. This will allow principal investigators to create an ORCID ID to link to their Commons account, so that their publications can be linked to their grants.

In addition, the Personal Profile screens will be updated on Wednesday, January 10, to better align with best practices in security, user interface design, and industry standards. The navigation will be more user friendly, while the underlying functionality, fields, and requested information will remain the same.

FROM: Joe Schumaker, eRA Communications, Division of Communications and Outreach

(1/30/18) Please direct an questions related to ORCIDS to the Data Curation Program, datacuration@library.ucsb.edu.

Notice: NIH Forms Update

Notification FORMS-E Application Packages for all applications on or After Jan. 25, 2018

Effective for receipt dates on or after January 25, 2018 applicants must use FORMS-E application packages - see NOT-OD-17-062 (https://grants.nih.gov/grants/guide/notice-files/NOT-OD-17-062.html). This change will apply to all funding opportunity announcements (FOAs) and all application types (new, resubmission, renewal, revision). Applications submitted using the wrong forms will automatically be withdrawn by the NIH Center for Scientific Review Division of Receipt and Referral and will not be reviewed. Application guides for FORMS-E application packages will be posted on the How to Apply ? Application Guide page (https://grants.nih.gov/grants/how-to-apply-application-guide.html) no later thanOctober 25, 2017.

FROM: Stephanie Constant, Ph.D., Chief, Office of Scientific Review, NIGMS, constantsl@nigms.nih.gov

Notice: Grants.gov update

Grants.gov to Retire Legacy PDF Application Packages at end of 2017

As you may have heard, Grants.Gov is making changes to update its submission process. Please note, if you use Cayuse 424, this will not affect you.

If you are still using Grants.gov to submit your proposals, you will need to get an account in Cayuse 424 and become familiar with it. We will not be using the Grants.Gov Workspace system since we alredy have Cayuse 424 in place.

If you have any questions about Cayuse 424, please see our eRA webpage.

If you need a Cayuse account please see this page.

If you have any other questions, please reach out to your SPO team.

Notice: Cayuse 424 - Budget Issue Identified

Notification - RR Fed NonFed budget issue

Cayuse Support has received several reports of an issue involving the RR Fed NonFed budget form. If you are working on a proposal that uses this budget form, please review the details below, including the current workaround. Failure to follow these instructions could result in a proposal rejection from Grants.gov. Please follow this link to Cayuse Support see the workaround! (A log-in will need to be created.)

NOTICE: NEW NSF REQUIREMENT

NSF Pilot Requiring Spreadsheet Template for Collaborators and Other Affiliations Information

Effective April 24, 2017, NSF will require the submission of a spreadsheet template to identify collaborators and other affiliations. Please note that the spreadsheet template:

Has been developed to be fillable. However, the content and format requirements must not be altered by submitters.
Must be saved in .xlsx or .xls formats and directly uploaded into FastLane as a Collaborators and Other Affiliations Single Copy Document.
Will be converted by FastLane from an .xlsx or .xls file to a PDF file.
Has been tested in Microsoft Excel, Google Sheets, and LibreOffice.
Will enable preservation of searchable text that otherwise would be lost. Must be uploaded in .xlsx or .xls formats only. Uploading a Collaborators and Other Affiliations Single Copy Document in any other format may delay the timely processing and review of your proposal.
Will be directly linked in FastLane.

The template and associated instructions may also be accessed directly at: https://www.nsf.gov/bfa/dias/policy/coa.jsp